Whirley-DrinkWorks! is now hiring an Accounts Payable Clerk.
 

JOB SUMMARY

 

Responsible for processing a high volume of Accounts Payable for Whirley Industries.

 

 

DUTIES AND RESPONSIBILITIES

 

Routes items for proper authorization where necessary.

 

Ensures correct account numbers are charged for speed vouchers.

 

Questions account numbers and sales tax on all invoices whenever possible; communicates with Staff Accountant regarding tax rules. Accrues use tax when necessary.

 

Enters items for payment in JD Edwards by both speed voucher and voucher match.

 

Records expenses in proper accounting month and year. Notifies Accounting Supervisor or CFO of significant prior year expenses.

 

Maximizes vendor discounts by paying discount vendors on time.

 

Initiates repetitive payments.

 

Communicates with Purchasing, vendors and Teammates regarding invoicing problems. Follows up as needed to ensure vendors receive payment and expenses are recorded.

 

Coordinates prepayments and urgent check needs with Purchasing and other Teammates.

 

Investigates freight bills for miscellaneous shipments such as sample orders and inbound PO’s to determine proper account coding and processes for payment.

 

Recognizes and flags questionable items and brings to the attention of Accounting Supervisor.

 

Matches workshop invoices to receiving reports, determines account coding based on product type, uses AS400 to resolve discrepancies, and processes workshop invoices. Generates list of unpaid receipts at month end.

 

Compares payment proposal to invoices for accurate remit-to addresses, invoice numbers, amounts, discounts, etc., prior to printing checks and obtains check run approval from Accounting Supervisor.

 

Prints and mails Accounts Payable checks by due date.

 

Files check copies.

 

Maintains JD Edwards vendor master.

 

Ensures W-9 forms are on file for all vendors and completed per IRS guidelines. Obtains approval of Accounting Supervisor before paying vendors without W-9 forms. Blocks vendors that do not comply with W-9 requirements.

 

Ensures new vendor packet is returned from new vendors and routes to Purchasing for required codes.

 

Reviews vendor statements and takes necessary actions.

 

Reviews received not vouchered log and recommends action on receipts over 45 days old.

 

Maintains return log and ensures credits are received in a timely manner.

 

Maintains voided check log.

 

Answers vendor questions on payment status.

 

Processes petty cash transactions, reconciles petty cash drawer, and processes cell phone reimbursements.

 

Audits expense reports prior to payment; reconciles VISA statements with receipts and expense reports. Ensures VISA payments are made on time to avoid late fees and to free up cardholders’ credit.

 

Maintains financial security by following internal accounting controls.

 

Collaborates with Purchasing and Teammates to improve departmental procedures for the benefit of the Company.

 

 

GENERAL CONDUCT

 

Maintains respectful working relationships with Teammates and vendors to promote teamwork and a positive work environment.

 

Committed to Continuous Improvement to develop new methods to promote efficiency and accuracy, eliminate waste, improve productivity and reduce problems.

 

Maintains excellent attendance as defined in the Company’s Attendance Policy.

 

Supports, enforces and complies with all company policies and procedures, including safety and quality.

 

Submits new ideas to improve safety, quality and procedural operations that will benefit the Company.

 

Actively participates in meetings and discussions by providing suggestions for improvement, problem solving and offering feedback.

 

Performs duties in a manner that encourages teamwork and sets a positive example.

 

REQUIRED TRAINING

Company Policies and Procedures

Safety Orientation

Microsoft Outlook

Microsoft Office

JDEdwards System

AS400

Accounts Payable Procedures

 

QUALIFICATIONS

Two-year Associate’s Degree in Business or Accounting. Accounts Payable experience preferred. Proficiency with Excel and Word required. AS400 and JD Edwards experience preferable. Requires strong written and verbal communication skills and excellent interpersonal and problem-solving skills. Must be a team player and self-starter. Must demonstrate attention to details.

 

PHYSICAL DEMANDS

Prolonged sitting. CRT exposure.