JOB SUMMARY

The Art Quality Administrator is responsible for reviewing and approving digital art proofs and print files to ensure all designs meet customer specifications, art guidelines, printing specifications, brand standards and production requirements. This position is the pivotal connection between customers and the art production process in the quality review of art jobs before they are released to customers for review and often approved for production.

This role requires meticulous attention to detail, excellent grammar and spelling proficiency, strong written and verbal communication skills and the ability to identify visual or technical inconsistencies in artwork prior to production.

DUTIES AND RESPONSIBILITIES

Art Quality:

• Reviews customer proofs for accuracy, including artwork layout, colors, fonts, placement and sizing.
• Verifies that all text is free of grammatical, spelling and punctuation errors.
• Ensures artwork meets both print specifications and customer branding guidelines.
• Follows existing art policies and guidelines relating to individual products and printing methods to ensure compliance with quality standards.
• Confirms data in Aras matches art proofs.
• Meets printing requirements by maintaining contact with Printing Department regarding printing limitations, plate requirements, ink related concerns and other matters.
• Communicates clearly to resolve discrepancies or clarify instructions.
• Proactively addresses art related issues by communicating with artists, helping them understand issues and offering suggestions.
• Collaborates with the art and sales team to ensure timely and accurate art release.
• Maintains weekly, monthly, and yearly Quality and Error Reports.

Production File Release:

• Send final, approved artwork for domestically and internationally sourced printed products (cups, buckets, and other expanded product line items).
• Verify that final production artwork matches the approved art proof in layout, content, scale, color intent, and orientation.
• Confirm all required production files are included, accurate, and vendor-ready (final art files, linked assets, fonts, die lines, templates, and specifications).
• Ensure artwork is built to the correct full-size dimensions and production requirements for each specific vendor or factory.
• Review print proofs or production samples returned by vendors to confirm artwork has not been altered, degraded, or incorrectly reproduced.
• Flag discrepancies, errors, or changes and coordinate corrections with internal teams and vendors prior to production approval.
• Maintain clear communication and documentation throughout the production file release and proofing process.

Related Duties – Responsible for performing miscellaneous related duties as assigned to support the mission of the Creative Services Department and to further personal development.

GENERAL CONDUCT:

• Maintains respectful working relationship with TeamMates to promote teamwork and a positive work environment.
• Committed to Continual Improvement to raise personal performance above the standard and to develop new methods to improve productivity and reduce customer complaints.

• Maintains excellent attendance as defined in the Company’s Attendance Policy.
• Supports, enforces and complies with all company policies and procedures, including safety and quality.
• Submits new ideas to improve Safety, Quality and procedural operations that will benefit the Company.
• Actively participates in meetings and discussions by providing suggestions for improvement, problem solving and offering feedback.
• Performs duties in a manner that encourages teamwork and sets a positive example.

REQUIRED TRAINING:

• Company Policies and Procedures
• Safety Orientation
• Microsoft Outlook
• Microsoft 365
• ADP
• Printing and other Decoration methods
• Adobe Acrobat
• Adobe Illustrator and Adobe Photoshop (Job Specific)
• Aras Innovator
• Phone system

REQUIRED SKILLS / ABILITIES:

• Strong attention to detail and accuracy
• Effective written and verbal communication skills
• Strong knowledge of English grammar, spelling and punctuation
• Ability to accurately interpret instructions, design layouts and print specifications
• Strong organizational and time management skills
• Quality assurance mindset
• Problem-solving and critical thinking
• Team collaboration
• Ability to handle multiple tasks efficiently with high accuracy

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent
• Experience in proofing, print production, prepress or graphics preferred, but not required.

PHYSICAL REQUIREMENTS:

• Prolonged sitting
• CRT Exposure